Office Administrator (Back Office)
Employer: Moneystrat Securities Inc.
Location:13 Summerhill Avenue,
Toronto, ON, M4T 1A9
Workplace information: On site
Salary: 28.39 hourly / 30-40 hours per Week
Terms of employment: Permanent employment
Full time - Day Shift
Start date: Starts as soon as possible
Vacancies: 1 vacancy
Overview
Languages: English
Education: Bachelor's degree
Experience: 1 year to less than 2 years
On site: Work must be completed at the physical location. There is no option to work remotely.
Work setting: Private sector
Responsibilities
Tasks
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Implement new administrative procedures.
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Review and evaluate new administrative procedures.
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Establish work priorities and ensure procedures are followed and deadlines are met.
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Carry out administrative activities of establishment.
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Accurately and promptly process client orders, ensuring compliance with regulatory and company procedures, and manage all related documentation.
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Prepare and distribute commission reports semi-monthly, ensuring accuracy and timeliness.
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Process Letters of Indemnity for trade errors, ensuring clients receive the correct trade date price.
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Track and manage external transfers, coordinating with transfer departments of relinquishing institutions.
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Manage internal software-generated transactions, reconciling and merging as necessary, and removing system-generated duplicates.
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Implement new systems as necessary and update the client database with relevant changes.
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Stay current on back-office system changes, including upgrades, and advise the team on system functions and features.
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Prepare deposits for client and commission cheques received and manage bank transactions.
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Track non-financial updates, including systematic plans, beneficiary changes, advisory fees, address updates, and tax information changes.
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Coordinate and plan for office services such as equipment, supplies, forms, disposal of assets, and maintenance.
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Assemble data and prepare periodic and special reports, manuals and correspondence.
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Perform data entry
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Oversee and coordinate office administrative procedures
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Resolve conflict situations
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Monitor and evaluate
Experience and specialization
Computer and technology knowledge
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Electronic mail
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Electronic scheduler
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Spreadsheet
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Inventory control software
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MS Excel
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MS Office
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MS Outlook
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MS PowerPoint
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MS Windows
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MS Word
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Project management software
Additional information
Transportation/travel information: Public transportation is available
Work conditions and physical capabilities
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Ability to work independently
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Fast-paced environment
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Work under pressure
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Tight deadlines
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Attention to detail
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Large workload
Personal suitability
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Efficient interpersonal skills
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Excellent oral communication
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Excellent written communication
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Flexibility
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Organized
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Reliability
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Ability to multitask
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Time management
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Adaptability
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Integrity
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Team player
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
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Support for persons with disabilities - Offers mentorship, coaching and/or networking opportunities for persons with disabilities
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Support for newcomers and refugees - Offers mentorship programs that pair newcomers and/or refugees with experienced employees
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Support for youths - Offers mentorship, coaching and/or networking opportunities for youth
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Support for Veterans - Offers mentorship, coaching and/or networking opportunities for Veterans
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Support for Indigenous people - Offers mentorship, coaching and/or networking opportunities for Indigenous workers
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Support for mature workers - Offers mentorship, coaching and/or networking opportunities for mature workers
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Supports for visible minorities - Offers mentorship programs that pair members of visible minorities with experienced employees
Who can apply to this job?
Only apply to this job if:
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You are a Canadian citizen, a permanent or a temporary resident of Canada.
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You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email: jobs.moneystrat@gmail.com
How-to-apply instructions
Here is what you must include in your application:
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Cover letter
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Resume
This job posting includes screening questions. Please answer the following questions when applying:
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Are you available for the advertised start date?
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Are you currently legally able to work in Canada?
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Do you have previous experience in this field of employment?
Advertised until
To be determined